Formal Email Example - English 4 Project

Example: Formal Email Writing

This section shows an example of a formal email structured correctly, with labels indicating each part.

Subject

Inquiry Regarding Blender 3D Software Recommendation

Header Info

From: Arvel Peyoh <2381024@unai.edu>

To: Jane Doe <example@email.com>

Date: April 24, 2025

Salutation

Dear Ms. Jane,

Body

I hope this email finds you well.

I am writing to follow up on your previous recommendation of the Blender 3D software. I was very interested in your suggestion and have started looking into it for potential use in my personal creative projects.

To better understand if it fits my needs, I would be grateful if you could provide some further details or point me towards reliable resources. While I understand Blender is known for being free and open-source, which is fantastic, I am particularly interested in learning more about:

Key features: Are there specific features that you think would be most beneficial for beginners interested in 3D modeling?
System requirements: Could you offer any insight into the typical hardware needed to run Blender smoothly for moderately complex projects?
Learning resources: Are there any particular tutorials, documentation sections, or communities you found especially helpful when learning the software?

Thank you for recommending Blender and for considering my request. I appreciate your time and any information you can share.

I look forward to hearing from you at your convenience.

Closing

Sincerely,

Signature

Arvel Peyoh
089678334475
2381024@unai.edu

Formal Email Structure Breakdown

Subject Line: Clear and concise summary of the email's purpose. Helps the recipient prioritize.

Salutation: Formal greeting addressing the recipient appropriately (e.g., "Dear Mr./Ms./Dr. [Last Name],", "Dear Hiring Manager,"). Use a title if known.

Body: The main content. Start with the purpose, provide necessary details/context, clearly state requests or information, and maintain a polite, professional tone. Use paragraphs for organization.

Closing: A polite closing phrase before your name (e.g., "Sincerely,", "Regards,", "Best regards,").

Signature: Your full name. Optionally include title, company, contact information, or student ID if relevant.